Private Events in the Event Gallery

A room rental and F&B minimum both apply.

F&B Minimums

Monday–Thursday:
Brunch $2,400 | Afternoon $3,000 | Dinner $4,200

Friday:
Brunch $3,000 | Afternoon $3,800 | Dinner $5,000

Saturday:
Brunch $3,200 | Afternoon $4,500 | Dinner $5,200

Sunday:
Brunch $3,500 | Afternoon $3,800 | Dinner $4,800

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Room Rental

Monday–Thursday:
Brunch $500 | Afternoon $650 | Dinner $900

Friday:
Brunch $750 | Afternoon $900 | Dinner $1,250

Saturday:
Brunch $1,000 | Afternoon $1,250 | Dinner $1,800

Sunday:
Brunch $1,100 | Afternoon $1,000 | Dinner $1,250

Additional event hour: $400
Sullivan County businesses and organizations: Event Gallery room rental is waived.

Deposit: 25% non-refundable
Final payment: Per custom payment schedule
Cancellation: Cancellations within 14 days owe the full F&B minimum, room rental, and enhancements
Additional charges: 8% NY sales tax + 21% service charge

Coffee, tea, and sodas are included.

If an additional event hour is approved while an open-bar package is in effect, the corresponding additional bar hour must also be purchased.

Outside beer, wine, and liquor are not permitted.

The standard event is three hours, with two hours available for setup and one hour for breakdown.

Additional event time may be approved for $400 per hour, subject to availability.

Available start times

Final guest count, menu selections, and bar selections are due 14 days before the event.

For plated events, guests must use The Eldred Preserve’s RSVP and entrée-selection system.

After confirmation, the Events Manager will guide planning for the floorplan, timeline, menu and bar selections, décor, linens, vendor information, and load-in requirements.

A final planning review is completed no later than 14 days before the event.

Plated Events

Children under 12 may select:

Chicken Tenders with Fries or Pasta with Marinara

Include all adults and children in the total guest count and provide the estimated number of children under 12 when submitting your request.

Sales adjusts the adult/child ratio and billing before confirmation.

Buffet Events

Separate kids meals are not offered because the buffet menus include selections appropriate for children.

For all Event Gallery events, guests age 12 and older are considered adults for menu and pricing purposes.

Dietary accommodations are reviewed in advance and accommodated wherever possible, subject to Culinary approval.

Florals, centerpieces, welcome signage, gift or cake tables, weighted balloon décor, guest books, freestanding décor, glass-enclosed votives, and battery-operated candles are permitted.

Confetti, glitter, loose flower petals, rice, birdseed, sparklers, fireworks, sky lanterns, open flames, and permanent adhesives are not permitted.

Professional DJs, live musicians, entertainers, photographers, florists, and other outside vendors are welcome.

A Certificate of Insurance is required from all outside vendors and must be on file 14 days before the event.

Vendors must coordinate arrival, setup, and logistics with the venue in advance.

Complimentary parking is available, and the Event Gallery is ADA-accessible.

Hotel amenities, including the pool, hot tub, Sunrise Lake, and fitness center, are reserved exclusively for overnight guests.

All buildings are smoke-free and vaping-free. Designated outdoor smoking and vaping areas are available.

Marijuana use is not permitted anywhere on The Eldred Preserve property.

All food, desserts, beer, wine, and liquor must be provided by The Eldred Preserve.